Assigning stock to Deliveries

With Breww, there is a great deal of flexibility when choosing how to assign stock to your deliveries. This can be done either using the Breww app or using the web version of Breww on your computer; there is also flexibility to assign stock whilst at the brewery or to assign it at the delivery location.

Assigning stock using the Breww app :iphone:

Using the Breww app, there are fundamentally three options:

  • Assigning stock using the order barcode on delivery manifests and delivery labels using the Breww app
  • Assign containers to specific orders by delivery method and run on a given delivery day in the Breww app
  • Using the picking tool on the main deliveries page

:package: Some of the methods described here do allow you to assign stock to deliveries at the delivery location. If you choose to do this, you will not be able to dispatch the order in Breww, as dispatching currently requires stock to be assigned prior. If you do choose to assign stock at the delivery location the delivery driver can use the app to navigate from delivery to delivery, assigning stock and completing orders on location.

Click here to read more on assigning stock using the order barcode on delivery manifests and delivery labels using the Breww app

Assigning stock using the order barcode on delivery manifests and delivery labels

To use this method, you need to first either print your delivery manifests or delivery labels. Once you have these, you need to navigate to the deliveries section of the Breww app, select your delivery day for your fulfilment site, and then select assign containers. This will then ask you to scan the order barcode from your delivery manifest or delivery label, and once scanned, you will then be prompted to scan your containers to assign for that order.

Click here to read more on delivery manifest and delivery labels

Delivery manifests and delivery labels are easy to print by navigating to Deliveries, selecting your delivery day and then selecting the fulfilment type, e.g. Delivery own vehicle, Collection or Courier and for delivery own vehicle; you will select the delivery run and vehicle. Once you have done this, you will be presented with a print function that allows you to print your delivery manifest and labels.

This method of stock assignment can be done at the brewery prior to dispatch or at the delivery location, as the driver can take the delivery manifest or delivery labels with them and either use the manifest to deliver the stock or stick the delivery label on as they are unloading the products and assign them there.

Click here to read more on permanent tracked keg/cask label or Non-returnable keg/cask and small pack stock label

Once the order barcode has been scanned from either the delivery manifest or delivery label, you will then need to scan the container. For non-returnable containers or smallpack products, this will mean scanning the barcode on the stock labels produced by Breww (shown on the left below, for more information on stock labels check out our How to print stock (racking/packaging) labels guide), and for your own tracked casks or kegs, this will mean scanning the permanent container label (shown on the right below)

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Click here to read more on assigning containers to specific orders by delivery method and run on a given delivery day in the Breww app

Assign containers to specific orders by delivery method and run on a given delivery day in the Breww app

Rather than printing a delivery manifest or delivery labels, it is possible to assign stock directly to a specific order by opening the deliveries section of the app, finding the delivery day for your fulfilment site, and choosing to manage the delivery method and or run for the day for your fulfilment site. You will then be able to manage the individual orders within that run or fulfilment method and assign the products listed using the assign button, which will open the scanner to the relevant containers and stock.

Click here to read more on picking stock required using the Breww picking tool

Pick stock required using the Breww picking tool

We have also developed a picking tool designed to help pick stock based on a FEFO principle that will direct you to the correct locations to pick the stock you need for the day’s deliveries. If you want to find out more, the article below should guide you through how this works.

Picking stock for deliveries

It is also possible to use the picking tool on a computer, but this method was designed specifically to be used on the Breww app, and not all functionality (such as barcode scanning) can be used when using the web version.


Assigning stock using the web version of Breww

When assigning stock in the web version of Breww, there are two main options. You can either manually assign the stock by selecting the specific containers and batches or using Breww’s auto-assign function.


Assigning stock manually using the web version of Breww :desktop_computer:

To manually assign from the web version of Breww, there are two options:

  • Using a compatible scanner to assign stock using delivery labels
  • Managing individual orders on a delivery day and selecting the stock to assign
Click here to read more on using a compatible scanner to assign stock using delivery labels

Using a compatible scanner to assign stock using delivery labels

If you navigate to Deliveries and select your delivery day and fulfilment site, then you will have the option to assign stock using a connected scanner to your delivery day by selecting Scanner assignment

Once you have selected scanner assignment, a window will open, and this will prompt you to apply your delivery labels, scan them, and then scan the container code or stock label. This must be done in this order throughout scanning, but you can scan as many delivery labels and containers in sequence until you have assigned all stock.

For more information on compatible scanners check out our guide on Label printing and barcode scanning

Click here to read more on managing individual orders on a delivery day and selecting the stock to assign

Managing individual orders on a delivery day and selecting the stock to assign

By far, the most common approach to manually assigning stock in the web version of Breww is to manage individual orders on a delivery day. This is done by navigating to Deliveries, selecting the delivery day and fulfilment site, and then selecting the fulfilment method and viewing the individual orders.

Once you have opened the fulfilment page for a specific order, you can assign specific containers and batches to deliveries using a dropdown.


Using Auto assign on the web version of Breww

Breww has an intelligent auto-assign feature that, if enabled, can quickly assign stock to your orders based on a FEFO (First expiry first out principle), prioritising duty paid stock, and should your setting allow it, auto assign can also automatically assemble and disassemble stock to fulfil your orders where there is no stock preassembled of a multipack, Breww can do this by disassembling other multi-packs into single cans, or if there are enough single cans already automatically assemble these into a multipack and allocate it to the order.

Auto-assign is a very quick way to ensure that stock is sold in line with FEFO without you having to manually work out which batches to assign. However, it is important when using auto-assign to ensure the stock physically picked and sent to the customer is the same stock that has been allocated by auto-assign.

Click here to read more on setting up auto-assign

Setting up auto assign

The auto-assign functionality is actually controlled in SettingsDelivery settingsAuto assign products. Here, you can decide exactly what is auto-assigned and what Breww can and cannot do to auto-assign stock.

The first three settings you will want to review control what Breww auto assigns. The options are:

  • Auto assign smallpack
  • Auto assign stock item products
  • Auto assign non returnable casks and kegs

The next two options define how Breww can auto-assign and are essential options if you would like Breww to assemble and disassemble stock in order to auto-assign products based on your theoretical max. The two options are:

  • Auto assemble smallpack on auto-assignment
    • This setting will allow Breww to auto-assemble multi and mixed-packs from small-pack single products
  • Auto disassemble smallpack on auto-assignment
    • This setting will allow Breww to disassemble multipacks into small pack single products where there is not enough stock assembled into a particular multi or mixed pack to fulfil an order, and if Auto assemble smallpack on auto-assignment is also turned on, Breww can use these small pack singles to assemble the required product.

There is no option to toggle auto assign for mixed packs, but we do have a separate article on Assigning mixed packs to an order, which covers how this works.

If you are using your own tracked kegs and casks then you will always need to manually assign the as it is not possible to auto assign them.

Click here to read more on using auto-assign

Using auto-assign

Once you have configured auto-assign to work as you want, it is very easy to use and present in several places throughout the deliveries section of Breww.

The first place you will find auto-assign is on any delivery day; at the top right, you will have the option to Auto-assign all possible items for the day. This will auto-assign based on what your auto-assign settings allow, all products across all fulfilment methods and runs in the day. You will also have a similar option for every own vehicle run and other fulfilment methods to Auto-assign all possible items for that fulfilment method, as you will see in the next screenshot for couriers.

Couriers has a unique function to mark as dispatched and delivery complete, which allows you to choose individual couriers or all couriers, but doing so if you have not manually assigned stock will trigger Breww to auto-assign all possible items, dispatch and complete those courier orders.

The last place where auto-assign can be used is on an individual orders fulfilment page. This can be done by either marking the order as dispatched, which will auto-assign anything outstanding possible based on your auto-assign options and dispatch the delivery. You will also find the auto-assign items button at the top of the page.

Click here to read more ensuring the correct stock is picked when an order is auto-assigned

Ensuring the correct stock is picked when an order is auto-assigned.

To ensure that you are picking the correct stock after auto assigning stock for a delivery run or fulfilment method, you may want to print your delivery manifest, but to display batch numbers, container codes and BBE, you will want to ensure you have the right settings applied. You can find out more on this in our How to include BBE dates, batch numbers and container codes/packaging IDs on invoices and delivery manifests guide.

We are also planet-conscious here at Breww, so you can also use the same settings as in the linked article above to add this information to your delivery notes, which you can access on the Breww app by going to the deliveries section, selecting your delivery day and fulfilment site, managing the run and using the View PDF/on web button to view your delivery note PDF.


Assigning specific batches of stock

It is possible in Breww to assign a specific batch of a product to an order, which will ensure that stock auto auto-assigned, manually assigned, or picked is done so from the relevant batch. This will mean setting the batch on the order itself. For more information please check out our guide linked below.