Often we get invoices and have to pay for a purchase before inventory arrives. These often fall through the cracks, with payment being forgotten, and thus delivery being delayed.
Could an invoice be raised from breww prior to inventory arriving?
Hi, especially festivals require an invoice from is prior to delivery few months in advance. How are we to send them an invoice without allocating stock to delivery?!
Hey @ondrej-rafaj , I may be mistaken, but I think you may be talking about something different to Craig.
I think Craig was talking about purchasing (e.g. when you buy ingredients) and I think you’re talking about selling beer. We recommend not invoicing orders before delivery as it restricts what can be edited and results in more complex monthly accounting (i.e. the value of goods invoiced but not yet delivered), but you can if you wish to. From the “Order actions” menu at the top of an order, you can manually invoice the order in advance of delivering/assigning any stock.
Alternatively, you can also send a pro-forma invoice (without having to invoice in advance of delivery) from the email tool on the main order/invoice page.
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I also need this functionality. Quite often new suppliers will require pre-payment before the account is set up. The inability to enter and pay for an invoice that flows through to Xero is a significant issue for me.
Alternatively can the Xero interface match up to an existing invoice (already entered in Xero) and not create a duplicate?
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Has there been any motion on this?
We have a handful of vendors that require pre-payment. With Quickbooks it was actually much easier to handle, because you could reallocate the payment to the other invoice that Breww pushed through.
Xero doesn’t let you do that, which means we have to journal things around. It’s just more work and opportunity for error. If Breww supported the pre-payment on the PO, then it would just have to push through a delta invoice (or credit memo) based on any difference that is recorded. Extra bonus points if Breww properly allocated things to a pre-payment asset account that moved things over correctly when the stock arrived!
I’m sorry, but there’s no update to report on this yet. We’ve been busy working on other requests, but do hope to get to this in the future. Please make sure you have voted for it (if you haven’t already).
Please see How do I know if there’s been an update on a feature request?
Thank you 