📘 Introduction to stock items (items you purchase)

Help docs & tutorials Stock items
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Stock items are the items you purchase in order to produce the products you sell - such as ingredients, packaging and glassware. Stock items are managed from within the Stock items section of Breww, where you also manage your suppliers, purchase orders and inventory receipts.

Purchase orders are how you tell Breww that you’ve ordered some stock from a supplier, but they don’t directly affect the quantities in stock in Breww.

Inventory receipts are how you tell Breww that you’ve received a delivery of stock items from one of your suppliers, and they will increase your stock levels.

Stock items

In Breww, stock items are the items you purchase in order to produce the products you sell, this includes ingredients, packaging, glassware & more.

Purchase orders

Purchase orders (POs) are optional and Breww will function fine without you ever making one, but if you’d like to keep extra records, they can be very useful.

If you raise a purchase order, we’ll generate a PDF and you can email it to the supplier. When you receive the delivery, go to the PO, and generate an inventory receipt from the PO (rather than raising the inventory receipt manually). When you complete the inventory receipt, your stock levels will be increased and you’ll be able to see from the PO how much stock you received compared how much you ordered. It’s possible to raise multiple inventory receipts for a single PO, which is helpful if a single order is delivered over multiple days by your supplier.

Inventory receipts

Inventory receipts are how you tell Breww that you’ve received a delivery of stock items and they’re managed from within the Stock items section of Breww. We recommend creating your inventory receipts from a purchase order (as explained above), but you can also create an inventory receipt without ever having created the purchase order. The video below shows the process when using inventory receipts without purchase orders.

Suppliers

To help you organise your inventory receipts, you can optionally create your suppliers in Breww and attach the inventory receipts to them.

Pre-brew stock check

Breww has a tool named the “Pre-brew stock check”, which can be used to check all your planned batches (and ad-hoc additions) to see if you have the required stock items to brew them. This powerful tool can be found at Production → Actions → Pre-brew stock check. If you find you need to purchase stock, you can easily Generate purchase orders from a pre-brew stock check.

Hop contracts

Breww makes it easy to stay on top of your hop contracts. Simply create the contracts in Breww and we’ll track them for you when you use the inventory receipts.

Products you sell

Products you sell are different in Breww to stock items and are known as just products. These can be found within the Products menu option of Breww. Don’t worry it’s possible to set a product to use a stock item as the source of its stock information - allowing you to sell things you buy, like glassware and guest beers. Find out more at How do I sell a stock item in Breww (e.g. glassware or t-shirts)?

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I’ve noticed price options during the initial item creation in Inventory, but I can’t find any way of editing prices after the item has been made.

I’m trying to populate the list of ingredients while waiting on some new prices from suppliers, so being able to create and then edit the price in later would be ideal.

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Once a stock item has been created, you can update prices from the “Suppliers” tab. Breww will allow you to add multiple suppliers for the same item (potentially at different prices) if you can buy the same item from more than one supplier, which is why after creating the item initially this information can be found within the “Suppliers” tab.

I hope this answers your question, but please let us know if you need anything else.

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Maybe a dumb question, but how do you delete a stock item?

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It’s not currently possible to fully delete a stock item. However, you can obsolete one by going to the stock item’s page and clicking Edit, then selecting obsolete, then save.

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is there any way to set stock and/or product defaults?
e.g. Guest beers will always have gross weight of x kilos, will all be batch/expiry tracked, sales account will always be nnn? also if i only get stock item x from one supplier, why does it not filter to stock items supplied by just that supplier? Would save an awful lot of time inputting data especially when onboarding

thanks

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Apologies for the slow response, Paul.

This is coming soon for products, please see the feature request - Default HS/Commodity codes and weights on products. There’s not been a request for this on stock items before, but it sounds like a good suggestion - please request it :+1:

Stock item expense accounts (for when purchasing and as set on a stock item) can be set on a per-type basis in the accounting integration settings section of “Expense accounts”, to save needing to set it on a per-item basis. You only need to set it on the actual stock item if you wish to override the account set for its type. You can also specify them on a per-sub-type basis from within Stock items → Tools & options → Stock item sub-types.

For selling a guest beer, it must be set on each product, as there are no defaults for selling accounts (yet, but feel free to request it).

I presume you’re asking about the stock item drop-down when managing a purchase order or inventory receipt. If so, then it does (roughly) do what you’re asking for already - the item selector will show:

  • All stock items which are linked to the applicable supplier
  • All stock items which are not linked to any supplier at all

If a stock item is linked to a different supplier from who you’re generating a PO/IR for, then it will not be shown in the drop-down. If you’re seeing items that you don’t want to see, then you’ll need to link them to their applicable supplier. It works this way to allow specifying which supplier you get an item from to be optional (as otherwise, it wouldn’t be possible to ever add an item to a PO/IR if a supplier wasn’t set).

If we can help with anything else, please let us know.