Getting started guide 🐣 🍺

Getting started with Breww is designed to be as simple and straightforward as possible. A number of areas can be populated using our CSV/Excel Data Importers, whereas others can be set up easily from within the software itself.

Below is our suggested order to set up Breww to ensure you get the most out of the software:

1. Bring your customers into Breww

This can be done either via our Data Importer or, if you’re using a compatible 3rd party accounting provider, you can download and map your customers once the integration with your account is enabled. Note, Data Importers can be found in Settings > Data Imports & Updates.

2. Start to build out your inventory/stock items

In Breww, the Inventory is the place to enter details on everything you buy in, this ranges from raw materials, packaging items and even guest beers. The inventory is built across two “layers”, the first of which is the name of your stock items, including the data around them such as their unit of measurement, type & whether they’re batch tracked.

The second layer is where you can start to build out the quantities of these items. In Breww, the quantity of a given item is stored across the batches it pertains to. This means that you still have an overall quantity of an item, but it will be split across multiple batches (if there are multiple). We have Data Importers for both of these two layers, Stock Items and Stock Levels & Batches. Note, you can use our Raw Data Explorer to extract the names of your inventory items to help you populate the import template more quickly - go to Reporting > Raw Data Explorer > Stock Items (Inventory).

3. Set up Container Types

Container Types are the building blocks of your packaged beer products, and they’re necessary to have set up in Breww before you start creating products. Container types represent the “base unit” of your packaged beer. Individual Container Types should be set up for every way you package your beer, be it firkins, non-returnable kegs or 440ml cans.

A note on smallpack - it’s recommended that you only create the base unit container here and not multipacks (i.e 440ml can and not 12 x 440ml can), this is to ensure that our packaging reformatting function can seamlessly convert between the various smallpack products you sell. New container types can be added in Containers > New Container Type. Stock items can also be added to a container type, so that when you rack you also deplete this item from your inventory (for example empty cans).

4. Set up your Beers & Recipes

In Breww, Beers sit above Recipes in terms of their hierarchy and contain data such as their ABV, allergens & beer style. From within a Beer, you can also choose the containers you package this beer in, to help you populate your product list more quickly. Recipes sit below beers, and they contain the data behind how you actually brew the beer itself. Recipes contain the various “brew day” stages in addition to your ingredient additions, checks, readings and the timings of each step. Recipes (& individual stages of recipes) can even be copied over to different beers to help you save time when you may have recipes that share similar attributes. Beers and Recipes can be added in Production > View Beers / View Recipes.

If you have more “complicated” beers, such as:

  • “Alias/Rebadged Beers” (where you sell two identical beers, but under different names);
  • or “Derived Beers” (where one beer is a post-fermentation modification of another “base beer”)

…then we’d highly recommend reading our dedicated guide to Alias, Derived & Guest beers, before creating these beers in Breww. It is also worth noting that Guest Beers should be handed via a special type of Stock Item in Breww, rather than as a “Beer”, which is intended for your own beers (even if you have them contract brewed on your behalf).

5. Build out your product list

In Breww, Products are the things you sell (as opposed to Stock items which are the things you buy in).

Products can be easily created by clicking ‘Products’ from the main menu, then clicking the ‘New Product’ button, and following the steps on screen.

You can create a few different types of product in Breww, including single cans, multipacks, mixed-packs of beer and even products containing a beer and stock item product, such as a 6 pack with a free glass. Labels, boxes and other packaging items can be added to products as well, to easily keep track of these items.

To find out more on this, see our Introduction to Products guide.

6. Import any tracked containers

If you have your own fleet of tracked containers (cask/kegs), these should be loaded into Breww. The importer can be accessed via Settings > Data Imports & Updates > Containers. From this importer, you can bring in your containers, in addition to their current location (e.g. at the brewery or with a customer).

Please note, this importer is only used for containers you own and not for non-returnables (these are dealt with in Step 7 below). Once loaded into Breww, you can print permanent barcodes for these containers. If you don’t already have a permanent label printer, we have some detail around our requirements here. If you already have your containers labelled with a barcode, we can quite possibly use their existing labels. Typically, the barcode will contain the cask/keg code, in which case they’ll likely “just work”, so give them a try, but if not, please get in touch, and we’ll help you get them working if possible, to save re-labelling them all.

7. Import your initial packaged beer stock

Any beer that you have pre-packaged can be quickly imported into Breww now that you have the key elements above set up. The importer can be accessed via Settings > Data Imports & Updates > Initial Packaged Beer Stock. This importer allows you to specify the product you wish to populate, the quantity of a certain gyle and the code of a container if it is in a cask or keg. Products in non-returnable containers can be imported here by leaving the Container Code section blank. Note, you can use our Raw Data Explorer to extract the names of your products to help you populate the import template more quickly (Reporting > Raw Data Explorer > Products).

8. Get Breww up to speed with your beers in tank

Now that you’re almost ready to go, you can get Breww synchronised with your brewery by adding your beers that are currently in tank. To do this, go to Production > Actions > New Batch and select the beer you want to get in tank - you don’t need to select a recipe here, otherwise you’ll be counting your raw materials twice. You can add the costs of these ingredients to the ‘Utility/other costs’ tab on the batch. Breww will still calculate the duty on this beer once sold, as the ABV is stored in the Beer itself. You can also plan out future batches here from the same menu.

9. Configure your settings

Breww is able to be customised to the way you work, make sure to go through the Settings menu and configure Breww to your preferences. This is also the place to connect Breww with your webshop, accounting platform and POS platform.

We hope this guide is useful and allows you to get the most out of Breww. If you need any further assistance, please check out our Help docs & tutorials, or feel free to get in touch via the Breww Community or Support Tickets if you need anything else.

Hello. I am wanting to export contacts from an excel document to Breww, How do I do this?

Hi Dan,

Thanks for the question.
You can import customers and contacts by going to Settings > Data imports & updates > Customers and contacts. When importing into Breww, you’ll need to map the columns in your file to the customer and contact fields, by following the onscreen instructions.
Let me know if you need any further help with this.

Cheers,
Matt

I have been trying to import my contacts across to Breww but it won’t let me sighting that one or more of the fields are unmatched. It doesn’t seem to allow me to edit this in the system. I have tried going through each one clicking the drop down menu which seems to give it a tick but then it still won’t allow me to proceed. Do I need to perfectly match the headings you have given on the CSV template file?

Hi Dan,

No, the column headings don’t need to match the CSV template exactly. If they do, the columns will automatically be matched up for you, but if they don’t, you’ll be prompted to match the columns in your file to our columns manually.

From what you’ve said, it sounds like you’ve not matched all columns in your file. You need to match all columns in your file to their Breww equivalent. If there’s extra columns in your file which don’t match to Breww, you can mark these as “ignored”. The importer tool enforces that all columns are either matched or ignored to ensure data from your file can’t be missed by mistake.

Alternatively, there may be a required column which doesn’t exist at all in your file, so the importer tool might be referring to this.

If you’ve got all the columns matched up, but are still having problems, would you be able to attach a screenshot, and we’ll have a look for you. If there’s sensitive/private information in the screenshot, feel free to open a Support Ticket instead.

Don’t worry, we’ll make sure we can get all your data imported.

Cheers,

Luke

Hello. Thank you for the advice that seemed to work. However, as I have tried to send the email address’ across to Mailchimp I have realised that I should have added more appropriat tags. At the moment I have tags set up with specific locations eg Ilkley. I want to make those tags broader to counties or cities eg Leeds. I can go in to each and change the tags but this will take ages. I was wondering if there is a way to delete all the contacts we have on Breww, add the tags to the excel document then transfer them all again. Or will Breww recognise the duplicate contacts and delete the older version?

I hope that makes sense.

Hi Dan,

To bulk update your contacts, go to Settings > Data imports & updates > Data updates > Customers & contacts. Make sure you get the one under the ‘updates’ heading. Download the file and update the tags. Tags are case-sensitive, so make sure you type them in correctly. Then you can upload your file to bulk update your tags.
I hope this helps, let me know if you have any questions.

Cheers,
Matt