Getting started guide 🐣 🍺

Getting started with Breww is designed to be as simple and straightforward as possible. A number of areas can be populated using our CSV/Excel Data Importers, whereas others can be set up easily from within the software itself.

We have a Breww glossary which may be helpful to refer back to if you’re ever unsure what is meant by a word you see in this guide, or in Breww itself.

Below is our suggested order to set up Breww to ensure you get the most out of the software:

1. Bring your customers and contacts into Breww

This can be done either via our Data Importer or, if you’re using a compatible 3rd party accounting provider, you can download and map your customers and contacts once the integration with your account is enabled.

We also recommend creating your suppliers at this point too, as having your suppliers already in Breww will enable you to set up your inventory more effectively. This can either be done via the integration with your accounting software or via our bulk CSV uploader.

If you’re downloading your customers and suppliers from your accounting software, please see our walkthrough guide here.

Note, CSV data importers for Customers, Suppliers and Contacts of customers and suppliers can be found in SettingsData imports & updates.

2. Tell Breww about your brewing vessels

In order to produce beer in Breww’s production suite, you’ll need to set up your brewkit and vessels. In Breww, everything you use to brew the beer itself (such as a kettle, HLT or mash tun) is represented as a single “brewing system”. You can set up your brewing system in ProductionViewAll equipmentAdd equipmentAdd brewing system.

Once you’ve added your brewing system, you can now add your fermentation vessels and other secondary vessels, such as brite tanks. To do this, head to ProductionViewAll equipmentAdd equipmentAdd vessel. From here, you can add all the vessels you use in your beer production. You can also opt to hide vessels from the production dashboard if you don’t need to see them all the time - this is particularly handy if you have a number of vessels (such as barrels, for example) that do not need to be visualised here.

3. Start to build out your stock items

In Breww, the Stock items section is the place to enter details on everything you buy in, this ranges from raw materials, packaging items and even guest beers. Stock items are built across two “layers”, the first of which is the name of your stock items, including the data around them, such as their unit of measurement, type & whether they’re batch tracked.

The second layer is where you can start to build out the quantities of these items. In Breww, the quantity of a given item is stored across the batches it pertains to. This means that you still have an overall quantity of an item, but it will be split across multiple batches (if there are multiple). We have “Data importers” for both of these two layers, Stock Items and Stock Levels & Batches. Note, you can use our Raw Data Explorer to extract the names of your inventory items to help you populate the import template more quickly - go to ReportingRaw data explorerStock items (inventory).

Breww offers a convenient feature for adding stock items that you also want to sell as products, such as merchandise. When adding a stock item via the Stock items importer, you can simply check the “sell this stock item” box. This will not only add the inventory item to stock, but it will also automatically create a saleable product in Breww, saving you time and effort.

4. Set up Container Types

Container Types are the building blocks of your packaged beer products, and they’re necessary to have set up in Breww before you start creating products. Container types represent the “base unit” of your packaged beer. Individual Container Types should be set up for every way you package your beer, be it firkins, non-returnable kegs or 440ml cans.

A note on smallpack (cans and bottles) - it’s recommended that you only create the base unit container here and not multipacks (i.e create 440ml can only and do not create a 12 x 440ml can), this is to ensure that our packaging reformatting function can seamlessly convert between the various smallpack products you sell. New container types can be added in ContainersNew container type. Stock items can also be added to a container type, so that when you rack you also deplete this item from your inventory (for example, empty cans).

If you use multiple brands of the same sized container (e.g. Kegstar/MicroStar, Polykeg, KeyKeg, you own, etc) it may be beneficial to read the Selling the same beer in both my own casks/kegs and rented/non-returnable containers guide.

5. Set up your Beers & Recipes

In Breww, Beers sit above Recipes in terms of their hierarchy and contain data such as their ABV, allergens & beer style. From within a Beer, you can also choose the containers you package this beer in, to help you populate your product list more quickly. Recipes sit below beers, and they contain the data behind how you actually brew the beer itself. Recipes contain the various “brew day” stages in addition to your ingredient additions, checks, readings and the timings of each step. Recipes (& individual stages of recipes) can even be copied over to different beers to help you save time when you may have recipes that share similar attributes. Beers and Recipes can be added in ProductionView beers or View recipes.

If you have more “complicated” beers, such as:

  • “Alias/Rebadged Beers” (where you sell two identical beers, but under different names);
  • or “Derived Beers” (where one beer is a post-fermentation modification of another “base beer”)

…then we’d highly recommend reading our dedicated guide to Alias, Derived & Guest beers, before creating these beers in Breww. It is also worth noting that Guest Beers should be handled via a special type of Stock Item in Breww, rather than as a “Beer”, which is intended for your own beers (even if you have them contract brewed on your behalf).

You can also bulk-add your beers into Breww using the import tool in SettingsData imports & updatesBeers.

6. Build out your product list

In Breww, Products are the things you sell (as opposed to Stock items which are the things you buy in).

Products can be easily created by clicking Products from the main menu, then clicking the New product button, and following the steps on the screen. Alternatively, you can use our bulk importer to quickly add your products to Breww. The importer can be found in SettingsData imports & updatesProducts.

You can create a few different types of products in Breww, including single cans, multipacks, mixed-packs of beer and even products containing a beer and stock item product, such as a 6 pack with a free glass. Labels, boxes and other packaging items can be added to products as well, to easily keep track of these items.

To find out more on this, see our Introduction to Products guide.

7. Import any tracked containers

If you have your own fleet of tracked containers (casks & kegs), these should be loaded into Breww. The importer can be accessed via SettingsData imports & updatesContainers. From this importer, you can bring in your containers, in addition to their current location (e.g. at the brewery or with a customer).

Please note, this importer is only used for containers you own and not for non-returnables (these are dealt with in Step 8 below). Once loaded into Breww, you can print permanent barcodes for these containers. If you don’t already have a permanent label printer, we have some detail about our requirements in our Label printing and barcode scanning guide. If you already have your containers labelled with a barcode, we can quite possibly use their existing labels. Typically, the barcode will contain the cask/keg code, in which case they’ll likely “just work”, so give them a try, but if not, please get in touch, and we’ll help you get them working if possible, to save re-labelling them all.

8. Import your initial packaged beer stock

Any beer that you have pre-packaged can be quickly imported into Breww now that you have the key elements above set up. The importer can be accessed via SettingsData imports & updatesInitial packaged beer stock.

This importer allows you to specify the product you wish to populate, the quantity of a certain gyle and the code of a container if it is in a cask or keg. Products in non-returnable containers can be imported here by leaving the Container Code section blank. Note, you can use our Raw Data Explorer to extract the names of your products to help you populate the import template more quickly (ReportingRaw data explorerProducts).

If you have duty-paid packaged beer stock that has been contract-brewed for you by a 3rd party, it may be best to follow the contract brewing process in Breww to bring this beer into stock with a full audit trail of who brewed it & when and the fact that duty has been pre-paid on it. We have a full outline of this process at Contract brewing in Breww.

9. Get Breww up to speed with your beers in vessel (tank)

Now that you’re almost ready to go, you can get Breww synchronised with your brewery by adding your beers that are currently in tank. To do this, go to ProductionActionsNew batch and select the beer you want to get in tank - you don’t need to select a recipe here, otherwise you’ll be counting your raw materials twice. You can add the costs of these ingredients to the Utility/other costs tab on the batch. Breww will still calculate the duty on this beer once sold, as the ABV is stored in the Beer itself. You can also plan out future batches here from the same menu.

Beers in tank can alternatively be uploaded in bulk into Breww via the data import tool in SettingsData imports & updatesBeer batches in vessel with all relevant details (such as batch number, vessel and associated cost).

10. Configure your settings

Breww is able to be customised to the way you work, make sure to go through the Settings menu and configure Breww to your preferences. This is also the place to connect Breww with your webshop, accounting platform and POS platform.

We hope this guide is useful and allows you to get the most out of Breww. If you need any further assistance, please check out our Help docs & tutorials, or feel free to get in touch via the Breww Community or Support Tickets if you need anything else.