Brewsheets/Brewing page in Breww - adding ingredients and marking "complete"

What’s on the Brewing page?

You can access your batch’s virtual brew sheet by selecting one of the highlighted buttons on the batch. Here, you can track the progress through the recipe, add ingredients, take readings and make changes to your recipe.

How do I use the brewsheet to manage ingredient additions?

The virtual brewsheet will follow your recipe’s steps and stages when it opens. (The more built out your recipe is, the more you can get out of the brewsheet).

All ingredients the recipe calls for will show with an ‘Add’ action row, like in the screenshot above. If you have chosen not to auto-assign stock when setting up the batch, you will now see an option to add the ingredient manually or ask Breww to auto-assign that ingredient.

If you add an ingredient using the dark blue or green buttons (or auto-assign when starting the batch), this will be taken from your inventory and impact your stock level. You can mark each action as ‘complete’ once you’re happy. This may be after adding exactly what the recipe calls for, more, less, or even nothing at all. It’s simply to confirm that you’ve moved on from this action and that it is complete. Ticking the ‘complete’ box itself has no direct impact on stock levels. If you do not make an addition and mark that action as complete, a notice will pop up to tell you this has been “Marked as complete without using any stock”; you can ignore this if this was the intention.

The main point of ticking the ‘complete’ box is to help you keep track of where you’ve got to in your recipe steps, keeping you up to date with what you’ve completed. The next recipe step for each batch is also shown on the production dashboard and is based on what you’ve ticked off.

What if I need to make changes to the ingredient quantity or batch?

Whether you have auto-assigned ingredients or manually added them, you can, within your brewing page, make changes to the batches used and the quantity used. (If you need to, for any reason, change the ingredient used completely, this is covered in the next section.) When you have your brewsheet open, on any add action, there is the ability to add an ingredient batch using the image button, or to edit the ingredient batch already assigned using the image button.

The add batch button will simply allow you to add more of the ingredient or stock item from any batch. If you choose the same batch as has already been added, it will simply be merged with the current addition, but if you add more from a second batch, a second batch line will appear, as well as a total quantity below.

The edit button will allow you to edit the quantity of that ingredient or stock items added from that batch. (To remove a batch addition completely, you can simply set the quantity to 0.) If you want to add the same ingredient addition but a different batch, setting the quantity to 0 first will allow you to re-add the addition with the correct batch.

Substituting ingredients

There are two ways to substitute ingredients in Breww, depending on how often the substitution may occur and the situation you find yourself in. One method gives you the ability to set alternative ingredient stock items against a stock item, meaning when you start a batch where you do not have sufficient stock of a stock item, you can quickly select a button to substitute this for an alternative. The other method will mean you can substitute the ingredient ‘on the fly’ with a few additional steps on a brew day.

Create a Recipe substitution for an ingredient stock item

If you have an ingredient stock item that may occasionally be substituted by another ingredient depending on stock and availability, then you can create a Recipe substitution for this stock item. You can do this by heading to Stock items, selecting to view the stock item and then selecting the ‘+’ symbol next to Recipe substitutions.

You can then choose a different stock item for use when this ingredient is not in stock. You will also be able to set a Quantity multiplication factor and choose whether you would like to Create the inverse substitution too. You will be able to repeat this process and set multiple substitutions, meaning you have multiple options to choose from on a brew day.

Screenshot 2024-05-01 at 12.11.47

The next time you start a batch with insufficient stock of an ingredient, you will need to uncheck the Prevent me starting this batch if there are not enough ingredients in stock checkbox. You will then be able to select the blue substitute button to quickly choose a substitute. This can be done from either the brew sheet, where you will also be able to mark the action as ‘complete’, or from the Ingredients yet to be added section on the ingredients tab (this won’t complete the brew sheet action, but it will add the stock, and the brew sheet action will need to be marked separately). When selecting the Add substitution button, you will be able to select from the batches of your chosen substitutes.

As the brew sheet represents the recipe, the original ingredient from the recipe will always show on the brew sheet, and the new ingredient will never appear there; however, the new ingredient will show as the stock that has been added next to the recipe addition action.

Substituting ingredients ‘on the fly’, and adding new ingredients

If, for any reason, you unexpectedly need to substitute an ingredient on a batch, this cannot be be done in the brew sheet. Instead, this is managed in the Ingredients tab of your batch.

If you do not have sufficient stock of the ingredient and don’t intend on substituting it, you may wish to simply mark the ingredient addition as complete in the brew sheet without any batch or quantity assigned, showing that this step has been completed but leaving it “Marked as complete without using any stock”.

To instead add a new ingredient to substitute this, you can simply use the image button in the ingredients tab, choose your ingredient and batch, stage added, quantity and recipe stage it was added in. This will mean that ‘alternative’ ingredient stock will have been assigned to the recipe action of the missing ingredient. The brew sheet will still show the original ingredient addition required, as this uses your recipe; however, the stock used will show the alternative ingredient. You will also be able to add further ingredients to the batch via the image button.

You may also remove already assigned ingredients through the ingredients tab by editing an ingredient using the image and clearing the data in all filled fields and saving your edit. This is particularly useful if you have to remove stock items or ingredients you have assigned if they spilt on the floor, for example, after being assigned.

Conclusions:

  • You may add a different quantity than the recipe calls for, or nothing at all, and still mark the action as complete;
  • Marking a stage as complete, by ticking the ‘complete’ box is for your own reference only and is used to mark how far through the brewing process you are. This does not perform any adjustment to stock in itself;
  • The batch’s main status (e.g. Planned, In-progress, Complete) is not affected by ticking all of your recipe stages. A batch is considered completed when all of the beer has been racked or emptied from vessels.

Useful article thanks,
We are still investigating stock discrepancies and it’s useful to see that stock is not affected by the tick box but we are now looking for way to report on all past batches that have the “Marked as complete without using any stock” option.
Is this possible
Thanks?

Hi Claire,

We’re glad you found this article helpful! There is no report on actions in the brew sheet that have been “Marked as complete without using any stock”, but we have just sent you a private ticket with a one-off data export with this information that should help.